How to Stop Switching Between Dashboards When Managing WordPress Form Submissions

Most WordPress sites end up running more than one form plugin. Gravity Forms on the contact page, WPForms on a newsletter signup, Elementor on a landing page form. Each one chosen for a specific reason — but each storing submissions in a completely separate place with a different interface and no connection between them.

Checking submissions means jumping between multiple dashboards. No single view, no consistent interface, no unified export across your forms.

Why managing submissions gets messy with multiple form plugins

For most sites this happens gradually, not all at once.

Different plugins for different purposes

Gravity Forms for a complex multi-step contact form. WPForms for a newsletter signup. Elementor for a landing page. Each was chosen for a specific feature. Each stores submissions in its own separate dashboard with its own interface and export options.

Switching plugins but keeping old forms live

A site migrates from Gravity Forms to WPForms but leaves older Gravity Forms active on existing pages. New submissions go into WPForms. Historical Gravity Forms submissions stay in their own database. No single view covers both.

Agency sites with inherited plugins

An agency takes over a client site already running a form plugin they would not have chosen. They add their preferred plugin for new forms. Now two plugins are running simultaneously with submissions split between them.

How a unified dashboard helps

Installing a submission management plugin like, Form Vibes, once that captures submissions from every supported form plugin active on your site - automatically, from that point forward — removes the need to check multiple places.

The ideal setup works like this: no per-plugin integrations to toggle, no API keys to connect, no forms to map individually. The plugin detects every supported form plugin on your site and starts capturing immediately after activation.

From one submissions dashboard, you select a specific form from a dropdown. The interface is identical regardless of which plugin the form was built with.

What you can do from a unified dashboard

Every feature works consistently across all your forms regardless of which plugin they were built with.

Search and filter
Search submissions by field value across any form. Filter by date range, submission status, or specific field conditions. The same filtering interface works whether you are looking at a WPForms submission or a Gravity Forms entry.

Show or hide columns
Control which columns appear in the submissions table. Toggle individual columns on or off to show only the fields relevant to you — useful when a form has many fields and you only need to see a few at a glance.

Edit entries
Edit any field value in any submission directly from the dashboard. Every edit is recorded in an Event Log with the username and timestamp of who made the change.

Notes
Add internal notes to any submission — a follow-up reminder, a status update, a team comment. Notes work the same across all form plugins.

CSV export
Export submissions from any form to CSV. Apply date range and field filters before exporting to get exactly the data you need.

Three situations where a unified dashboard saves the most time

Multiple form plugins running at the same time

Your site has a Gravity Forms contact form, a WPForms newsletter signup, and an Elementor landing page form all active simultaneously. Without a unified view, checking submissions means visiting three separate plugin dashboards. With one, all three appear in a single dropdown. Switch between them in one click or view all submissions together in a combined list.

You switched form plugins but kept old forms live

You migrated from Gravity Forms to WPForms but left the old Gravity Forms active on some pages. New submissions go into WPForms. Gravity Forms submissions stay in their own database. A unified dashboard captures both from the moment it is installed, so your view going forward is unified even if the history is split between the two plugins.

Managing a client site with multiple inherited plugins

You take over a client site already running Gravity Forms. You add WPForms for a new page. Both are captured automatically. The client gets one clean view of all their enquiries regardless of which plugin each form was built with.

Frequently asked questions